A leading global investment management firm is searching for a highly efficient Administrative Assistant to support their business in Singapore. This is a unique opportunity to take on a multifaceted role in a well-established office with a great working culture. The ideal candidate enjoys a hands-on approach working style, with excellent organizational skills and a willingness to learn.
RESPONSIBILITIES
Provide office and reception support
Office facility management support in line with COVID procedures
Act as the main liaison for office facilities, supplies, courier management, tea lady management and phone answering support
Responsible for invoice processing
Coordinating and scheduling client meetings, including agenda’s, room bookings, IT requirements, materials, and catering
Multi time zone calendar and scheduling management
Developing and updating client presentations using Microsoft PowerPoint
Travel and accommodation booking, both locally and internationally
Expense reports and reimbursement
Filing and administration duties
Ad hoc duties as required
REQUIREMENTS
3+ years’ experience in a similar role
Highly organized with effective time management and a high attention to detail
Proficiency in MS Office applications including Word, Excel, PowerPoint, Outlook.
Must possess excellent written and oral communication skills
Foster a sense of teamwork, assisting others when needed and required
Stable, organized and strong sense of responsibility
Proficiency in both spoken and written English and Mandarin
Job Code: HC/12101
For further information, please kindly contact Maria Chan Miles-Vinall or email your details across to mmv@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
