A rare and golden opportunity to work in a one-on-one support role has arisen. Our client is a highly respected global conglomerate with an impressive track record and stable team. They are now seeking a top notch and highly efficient EA profile to support their founder, Chairman, and CEO. This highly influential leader holds multiple roles and the incumbent would support the line of work related to one of his nominated positions. The ideal candidate will have excellent organizational and communication skills, while remaining flexible and adapting easily to changing priorities.
Responsibilities:
Consular Services
Enter visa applicants in document registration systems and submit completed files
Carry out initial assessment of travel document applications, visas and authorisations for temporary stay, the assessment will involve compliance with statutory requirements and ensure if the documents are accurate and complete
Processing of requests to legalise notarial document
Organise and assist applicants when applying for visas or other consular documents
Keeping consular records by creating, organising, filing, and maintaining digital files and documents
Assess the relevance and urgency of incoming correspondence and, on his/her own initiative and at his/her own discretion, capture information that is needed to handle requests
Handling communication between Embassy in Beijing
Handling communication with government authorities in Hong Kong, Macau, Beijing, and Cyprus
Administrative Services
Assist with drafting and sending out complex written documents
Responsible for all the logistics during incoming delegations
Assist with the preparations for seminars and events
Requirements:
A minimum of 5-7 years’ relevant administrative experience in financial or professional services
Minimum bachelor’s degree or equivalent qualification
Consular or Embassy experience is highly desired
Fluency in both written and spoken English, Cantonese and Mandarin is essential
Excellent drafting skills in English is essential; Cantonese and Mandarin will be an added advantage
Strong IT skills: good knowledge in Microsoft Office particularly Outlook, Excel, Word, PowerPoint, and SharePoint
Excellent Social and Communication skills with clients and visitors
Confidence and knowledge of general principles of policy concerning migration and consular affairs
Knowledge of internal administrative and procedural regulations essential
Key Competencies
Confidentiality and discretion is of the upmost importance
Confidence to take initiative and lead on projects and duties
Effective interpersonal skills
High level of integrity
Highly collaborative and a natural team player
For further details please contact Tanya Knott at tk@charlottefrank.com
Job Code: TK/11939
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