Our client is one of the world’s leading and most respected investment management firms with an established footprint in Asia Pacific.They are now seeking a top calibre and highly efficient Office Operations Manager to oversee the delivery of day-to-day operations of general administration functions in their Singapore office. The incumbent needs to have people management experience and will be expected to maintain operational best practices and work as part of a regional team.
Responsibilities:
Responsible for all general office management and processes by ensuring day-to-day operations and procedures are running smoothly and appropriately
Maintain good relationships with various vendors and negotiate contract terms and service level agreements
Assist with Corporate Real Estate matters and manage renewal of lease, delivery of building maintenance and handle any office moves, refurbishment projects, and office fit-out schemes
Take charge of office maintenance and periodic cleaning of office premises
Oversee building & office space related regulations
Ensure compliance with internal and external regulations on buildings, office space, safety and security
Ownership of the local Emergency Response Plan (ERP) and Business Continuity Plan (BCP) and meet with relevant authorities for annual compliance monitoring
Coordinate office and team social events as required and assist on the coordination of corporate events e.g. seminars, conferences, and roadshows
Work closely with the Technology team on any IT related matters
Responsible for people management and performance review for a team of Support Staff
Controlling of Operations budget and work with local Finance on expenses accrual and commitments
Provide support to the Human Resources team regarding on-boarding of any new hires
Assist the Compliance team on any legal and regulatory correspondence, filings, surveys and inquiries
Collaborate with colleagues and stakeholders across Asia, Europe, and the U.S.
Keep abreast of all relevant legislation and ensure compliance
Keep abreast of best practice and industry trends
Handle any ad hoc projects as assigned
Requirements:
Degree qualified
Minimum of 10 years or above experience in Office Management/Administration/Facilities & Corporate Services, preferably within a financial institution or professional services
Fluency in written and spoken English; Mandarin would be advantageous
Excellent interpersonal skills and ability to deal with and influence senior stakeholders
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Ability to work autonomously and collaboratively – comfortable in a fast-paced and multicultural team environment
Demonstrated track record of successful team management
Solid knowledge of local labour laws and Health & Safety requirements
Highly organized with strong attention to detail
Proactive with outstanding problem-solving skills
Strong integrity with ability to handle highly confidential situations with professionalism and tact
For further details please contact Tanya Knott at + 852 9689 9237 or send us your details to tk@charlottefrank.com
Job Code: TK/11936
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