A rare and golden opportunity to work in a one-on-one support role has arisen. Our client is a highly respected and long-established global investment management firm with an impressive track record and stable team. They are now seeking a top notch, seasoned, and highly efficient Executive Assistant to support one of their C-suite members. This is an exceptional opportunity for an outstanding candidate who is passionate about delivery and exceeding expectations. The successful candidate will enjoy a dynamic culture of change and be capable of juggling multiple priorities in a fast-paced environment.
RESPONSIBILITIES
Proactively manage the Executive’s diary on a day-to-day basis, resolving diary conflicts and regularly communicating with the Executive to ensure awareness of changing priorities and commitments
Manage an extremely busy calendar of meetings, roadshows, and complex and highly frequent international travel itineraries and arrangements across multiple time zones
Ensure the Executive is adequately prepared for any meetings, business trips or other engagements
Coordinate the preparation, proofreading and distribution of reports, agendas, presentations, and other documents as needed
Handling of confidential documentation and correspondence as requested
Monitor the monthly travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
Liaise with vendors, clients, and external consultants
Handle any other related duties as assigned from time to time
REQUIREMENTS
Degree qualified
Minimum of 15 years' experience with at least 5 years directly supporting C-suite or Board level executives; ideally one-on-one, as a Secretary/Executive Assistant
Preference for candidates with background in Financial or Professional Services
Prior experience providing outstanding administrative support in pressured and international environments
Exceptional communication skills with native or near native fluency in English
Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Responsive and reliable with ability to work under pressure and accommodate last minute changes
Ability to anticipate needs or problems, think "outside the box" and proactively offer solutions
Detail minded with ability to prioritise workload and meet with tight deadlines
Strong integrity with ability to handle highly confidential situations with professionalism and tact
Job Code: TK/12065
For further information, please kindly contact Tanya Knott or email your details across to tk@charlottefrank.com
Personal data collected will be used for recruitment purposes only
By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy
Please note that only shortlisted candidates will be contacted