About The Role
A boutique investment firm is searching for a resourceful and adaptable Executive Assistant to support their CEO and oversee the day-to-day office operations. This is a unique opportunity to take on a blended role in an office with a great working culture. The ideal candidate will be willing to roll up their sleeves and confident with working autonomously whilst juggling varying demands.
Key Responsibilities
Provide comprehensive business and personal support to CEO
Handle travel arrangements and itinerary scheduling
Handle office administration functions
Prepare payment instructions, reimbursement claim forms and consolidate invoices and cheques for external accountant to prepare monthly account reports
Support monitoring and handle filings for regulatory compliance
Prepare, update, and format marketing materials
Maintain the filing system and contact database
Be the main point of contact with the IT service provider on any support related services
Responsible for replenishment of office and pantry supplies and general maintenance of the office
Handle administration of employee insurance, health insurance, and working visa renewals
Participate in ad-hoc projects as assigned
Qualifications
Bachelor’s degree or equivalent
Minimum of 5 years’ experience in a similar role
Preference for candidates with background in Financial or Professional Services
Exceptional communication skills and fluency in English and Cantonese; Mandarin would be advantageous
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook) and Chinese Word Processing
Highly organised and able to prioritise, multi-task and deal with last minute changes
Meticulous and sensitive to figures
Reliable and capable of working independently
Proactive with ability to think on your feet and solve problems
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com. (Job Code: SM/78799)
Please note that only shortlisted candidates will be contacted
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