Our client is a highly respected and long-established international management consultancy firm. They are now seeking a top notch, up-and-coming, and highly efficient Executive Assistant to support one of their teams. This is a fantastic opportunity that will allow you to connect with industry leaders and professionals to further propel your career.
RESPONSIBILITIES
· Maintaining calendars and scheduling meetings, conference calls and events for senior team
· Scheduling heavy travel arrangements and preparing detailed itineraries as needed
· Answering, screening and managing incoming phone calls, faxes and mail from executive level clients
· Performing research via the internet and subscription-based research portals as requested
· Reviewing, preparing and managing expense reports
· Managing incoming invoices
· Maintaining contact databases, lists, processing correspondence and letters
· Reviewing, tracking and maintaining documents; following-up to obtain information as necessary
· Developing and maintaining the filing system
· Performing other administrative duties as needed, such as faxing, copying and ordering supplies
· Ad hoc duties as required
REQUIREMENTS
Minimum 4 years relevant experience, some experience supporting executive/senior management within a multinational company
Strong organizational skills with a strong attention to detail
Strong working knowledge of Microsoft office applications including Excel, Word, PowerPoint and Outlook
Excellent communication skills in both English and Mandarin are an absolute must
Exceptional verbal, written and interpersonal communication skills
Strong track record in managing multiple projects with a proven ability to prioritize
Versatility to pick up support activity across different departments and locations
Self-starter with a proven ability to take initiative
Team-oriented with strong integrity and professionalism
Job Code: SM/12088
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted