This highly respected Investment Bank is looking for an experienced, super credible Senior Assistant to join their Corporate Global Banking Team. You must have at least x6 years of IB/Fund/Asset Management experience, along with thriving in a fast-paced, highly pressurised environment. A great communicator, you’ll also be highly organised, smart in your decision making process, diplomatic and a whizz with tech! Great career move.
Responsibilities:
- Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently
- Meet and greet clients and visitors
- Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required
- Assist preparation of presentation materials
- Compose correspondence, create and modify documents/presentations using Microsoft Office
- Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Arrange travel schedule and reservations for executive management as needed
- Prepare T&E claims in line with company policy
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
- Maintain hard copy and electronic filing system
- Coordinate and maintain records for staff office space and phones as necessary
- Communicate and handle incoming and outgoing electronic communications
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
- Other ad-hoc duties as assigned
Requirements:
- Has held a senior Assistant position to a Senior Executive (i.e. President, CEO, Chairman, Regional Executive, etc)
- Held a similar position for a minimum of 6 years
- Strong organization and planning skills, can manage multiple changing and conflicting priorities
- High energy, mature with positive and can-do attitude
- Flexibility on working hours
- Detail-oriented, always aim flawless deliverables
- Experience in heavy calendar management
- Experience in managing email/written communications
- Previous work in an Investment Bank environment and has financial industry knowledge would be an advantage
- Microsoft Office with solid Powerpoint skills an advantage
- Strong English verbal and written skills
For further details please contact Fleur Daniell on +65 6513 1210 or share your details at fd@charlottefrank.com
Job Code: FD/11369
EA License Number: 14C6917 / Registration ID: R1764804
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