Our client is a prestigious and long-established law firm with several offices around the world. They are now seeking an up-and-coming Junior Legal Secretary to support their business in Hong Kong. This is a fantastic opportunity that will allow you to connect with industry leaders and professionals to further propel your career.
RESPONSIBILITIES
Provide timely and accurate support to lawyers and business service managers, with administrative support needs.
Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
Meet required deadlines and negotiate alternate timeframes when necessary.
Develop and maintain a robust file management system for all electronic and hard copy documents.
Provide ad hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents, scanning, printing, photocopying, mail, couriers, and any other administrative duties.
Assisting with petty cash requests, currency requests and expense claims in a timely manner.
Assist with updating client information and relevant databases, following legal assistant or lawyer instructions in a timely manner
Prepare files for archiving and manage return and retrieval of files following firm guidelines.
Assisting internal and external practice group events and functions.
Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal.
Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes.
Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to team meetings and activities, firm initiatives, learning and development sessions and other relevant activities.
Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working.
Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the intranet.
REQUIREMENTS
1-2 years experience working in a legal assistant role or similar
Typing speed minimum of 60wpm with 98% accuracy.
Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint) and Chinese typing.
Good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.
Excellent English and Chinese language skills both written and spoken.
Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines.
Strong attention to detail and have a can-do attitude
Job Code: SM/12112
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted
