Our client, a reputable global law firm is seeking a Legal Secretary to ensure that all legal and business documents are produced to a professional standard, deadlines are met, and staff have reliable support for their software and formatting needs. They combine technical proficiency, administrative support, and client service in a role that is critical to the smooth running of a law firm’s operations. The role will require the candidate to operate on a shift and coverage on the weekends
Core Functions
Document creation & formatting: Produces and revises legal documents, financial statements, charts, presentations, and correspondence to firm standards.
Technical document support: Handles advanced formatting (tables of contents, cross‑references, defined terms, indexing), converts files across software platforms, and creates mail merges or fillable PDFs.
Troubleshooting & recovery: Resolves document issues, restores corrupted files, and ensures documents are error‑free and properly formatted.
User support: Provides frontline assistance to colleagues using MS Office and legal‑specific software, often via remote access or support calls.
Workflow management: Logs tasks, coordinates with supervisors, and ensures deadlines are met — sometimes across time zones to align with US offices.
Administrative coverage: May cover the front desk in the supervisor’s absence and flexibly adjust hours to meet urgent deadlines.
The role will require the candidate to operate on a shift and coverage on the weekends.
Skills Required
Technical proficiency: Strong command of MS Office Suite, with intermediate knowledge of PowerPoint and Excel; familiarity with legal‑specific software such as Worksite and Payne Numbering Scheme and knowledge of Adobe products and EDGAR experience preferred
Analytical & detail orientation: Excellent attention to detail, and strong problem‑solving abilities.
Professional conduct: Ability to handle sensitive and confidential information with discretion, while delivering high‑quality, accurate work.
Service & collaboration: Strong customer service skills and the ability to support colleagues effectively in a fast‑paced environment.
Time management: Proven capacity to prioritize tasks, plan effectively, and meet deadlines under pressure.
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com.
(Job Code: SM/79606)
Please note that only shortlisted candidates will be contacted
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