Our client is an international and well-respected professional services firm. They are looking for an Office Manager to support their Hong Kong team and work regionally. The successful candidate will be personable, self-motivated and confident in their ability to manage the everyday running of a busy office environment.
Responsibilities:
• Support the office with all administration requirements and ensure it is run efficiently and smoothly
• Organise the office layout and maintaining supplies of stationery, equipment and any additional needs
• Negotiate and reviewing contracts with all vendors providing goods and services to the office
• Manage office lease, search and renovation projects
• Maintain the condition of the office and arranging for necessary repairs
• Administer staff benefits e.g. leave and insurance control and arrangement
• Arrange regular testing for electrical equipment and safety devices
• Organise office events
• Prepare expenses reimbursement
• Manage filing systems and any ad-hoc office requirements
• Review and update health and safety policies and ensuring they are observed
• Manage relationship with office building management
• Make travel arrangement like booking flights and hotels etc.
• Support other colleagues on ad-hoc projects
• Organise induction programmes for new joiners to ensure they are inducted on office procedures and practices
Requirements:
• Preferably a Degree holder who is keen to develop their skills both personally and professionally, ideally with experience in varied PA/EA/OM role
• Previous experience of at least 8 years working at this level in a professional services firm will be preferred and if not, then FS or international firm as a minimum
• Knowledge of best practice methods and project management skills will be required
• A high level of emotional maturity is essential for this role and superb attention to detail, too, with a flexible and proactive approach
• Excellent spoken English is needed alongside native Cantonese and also, ideally, Mandarin
• Highly organised with excellent attention to detail and strong communication skills (both verbal and written)
• Motivated, proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
• Superb international skills to deal with people at all levels
• Ability to prioritize workload and manage deadlines
For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com
Job Code: RC/10620
Personal data collected will be used for recruitment purposes only
By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy