A leading and highly respected insurance firm with an impressive track record and great culture is currently seeking a highly efficient and resourceful Office Manager to join their Singapore operations. This is a fantastic opportunity to join an industry leading name and work with a close-knit team. The role includes secretarial and marketing support to executives and you will be a self-starter and willing to roll up your sleeves.
RESPONSIBILITIES
· Act as the point of contact for all office admin and support matters for the Singapore office
· Provide administrative support to senior management including calendar management, meeting coordination, travel arrangements, event management, and expense claim reporting
· Organize events and client related functions, such as seminars, roundtables, and conferences
· Liaise with building management and handle facilities related issues
· Manage service providers and contractors such as cleaners to ensure optimal office cleanliness
· Greet visitors; answer and redirect incoming phone calls; administer incoming and outgoing mail
· Maintain proper office records and manage purchase and supplier agreements, inventories, and filing systems
· Support and coordinate the delivery of the DEI, Wellbeing and Social Committee actions, events, and associated activities in partnership with stakeholders
· Provide onboarding program support in partnership with HR enabling an engaging and positive onboarding experience for new joiners
· Keep abreast of relevant regulations and manage workplace safety
· Maintain the Business Continuity Plan for the Singapore office
· Accountable for managing the administration team and acting as back-up within the team
· Act as a contact point for IT related issues and liaise with IT Team
· Handle any other ad hoc duties as required
REQUIREMENTS
· Degree qualified
· Minimum of 7-10 years’ experience in office management and administration, preferably within a multicultural and fast-paced environment
· Excellent written and verbal communication skills in English
· Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
· Excellent vendor management
· Good attention to detail, ability to keep information organized and confidential
· Superior level of professionalism, discretion, and dependability
· Ability to coordinate many high-priority deadlines simultaneously
· Be flexible to work outside regular business hours, when required
· Be discreet and able to maintain a high level of confidentiality
· Highly adaptive, proactive, with ability to work independently as well as within a team
· Resourceful with strong problem-solving skills and ability to make routine decisions independently
· Availability at short/no notice preferred
Job Code: SHM/12151
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted