A rare and golden opportunity to work in a one-on-one support role has arisen. Our client is a highly respected and long-established global professional services firm, and they are now seeking a top notch, seasoned, and highly efficient Personal Assistant to support their Global CEO. This is an exceptional opportunity for an outstanding candidate who is passionate about delivery and exceeding expectations.
RESPONSIBILITIES
Proactively manage the CEO’s diary on a day-to-day basis, resolving diary conflicts and regularly communicating with the CEO to ensure awareness of changing priorities and commitments
Manage an extremely busy calendar of meetings and complex and highly frequent international travel itineraries and arrangements across multiple time zones
Ensure the CEO is adequately prepared for any meetings, business trips or other engagements
Coordinate the preparation, proofreading and distribution of reports, agendas, presentations, and other documents as needed
Handling of confidential documentation and correspondence as requested
Assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
Handle any other related duties as assigned
REQUIREMENTS
Minimum of at least 5 years directly supporting C-suite or Board level executives; ideally one-on-one, as a Personal/Executive Assistant
Prior experience providing outstanding administrative support in pressured and international environments
Exceptional communication skills with native Chinese and fluency in English.The successful candidate will have a big hand in communicating & facilitating global activities across all business stakeholders in China and global stakeholders and serve as an interpreter at meetings
Capable of handling expatriate bosses is essential, with experience working in China preferred
Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
Flexibility to travel with CEO on all business trips
Ability to anticipate needs or problems, think "outside the box" and proactively offer solutions
Detail minded with ability to prioritise workload and meet with tight deadlines
Strong integrity with ability to handle highly confidential situations with professionalism and tact
Job Code: SHM/12242
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
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Please note that only shortlisted candidates will be contacted.
