Our client is a leading name in the hospitality industry with a vibrant and unique culture. They are now seeking a ‘dynamic and energetic’ Personal/Executive Assistant to support their Founder & CEO. The successful candidate thrives on taking the initiative, loves multi-tasking and working autonomously in a fast-paced and challenging environment.
Responsibilities:
Handle personal matters and related scheduling, and support with personal tasks
Manage a busy calendar of meetings, conference calls, and events
Provide administrative and secretarial support to the Founder & CEO
Act as a ‘gatekeeper’ and interact at all levels within the organization
Prepare and arrange travel itineraries, visa, hotel, and car reservations
Coordinate the preparation, proofreading and distribution of reports, agendas, presentations, and other documents as needed
Process expense claims and reimbursements in line with company policy
Manage the filling system and maintain discretion on any confidential information
Be flexible and willing to work outside of normal office working hours from time to time
Perform ad-hoc duties as assigned
Requirements:
Bachelor's degree or equivalent
A minimum of 8-10 years’ relevant experience in a varied PA/EA role
Excellent English is a must, alongside Cantonese and Mandarin speaking skills
Good knowledge of MS Office
Superb interpersonal and communication skills with good telephone manner
Highly organised and able to prioritise, multi-task and deal with last minute changes
Be able to work independently with minimal supervision
Enthusiastic and proactive approach to work
For further details, please contact Shaleena Mulchandani or send across your details to sm@charlottefrank.com
Job Code: SM/47041
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Please note that only shortlisted candidates will be contacted
