Location:Singapore
Contract:12 months, with strong potential to convert to permanent
Compensation:Excellent base salary + comprehensive benefits
Role Overview
We are seeking an experiencedPersonal Assistantto provide high‑level administrative and organizational support to a team of 10–12 professionals within the non‑investment functions of a leading hedge fund. This is a fast‑paced, dynamic environment where precision, discretion, and adaptability are essential. The role is offered as a12‑month contract with a view to permanent conversion, reflecting the firm’s commitment to long‑term talent.
Key Responsibilities
Executive & Team Support
Manage complex calendars, scheduling meetings across multiple time zones.
Coordinate domestic and international travel arrangements, including visas, itineraries, and logistics.
Process expenses and reimbursements in line with company policy.
Prepare meeting materials, presentations, and briefing documents.
Operational & Administrative Management
Serve as the central point of contact for the team’s administrative needs.
Maintain filing systems, databases, and compliance records.
Support onboarding and integration of new team members.
Liaise with internal departments and external stakeholders to ensure smooth operations.
Event & Project Coordination
Assist in planning and execution of team offsites, corporate events, and internal initiatives.
Provide logistical support for conferences, workshops, and training sessions.
Qualifications
5–12 years of experience in Executive Assistant, or Team Assistant roles.
Prior exposure to financial services or professional services environments preferred.
Strong organizational skills with the ability to manage multiple priorities under pressure.
Excellent communication skills in English; and Mandarin proficiency advantageous.
Proactive, detail‑oriented, and adaptable, with a polished client‑ready presence.
Why Join
Opportunity to work in a prestigious hedge fund environment supporting senior professionals.
Exposure to a collaborative, high‑performance culture.
Excellent base salary and benefits package.
Clear pathway from contract to permanent role, offering long‑term career stability.
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com. (Job Code: SM/79506)
Please note that only shortlisted candidates will be contacted
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