Our client is a highly respected and long-established investment management firm with an impressive track record and stable team. Due to expansion, they are now seeking a polished and highly efficient Receptionist/Admin Assistant to join their admin team. This is a fantastic opportunity in a great location that will allow you to work with a leading industry name and interact with a truly collaborative team.
RESPONSIBILITIES
Represent the company at reception level; this role will be the first point of contact for visitors to the firm
Manage the switchboard; screen and transfer calls in a professional manner
Manage and coordinate meeting room bookings and ensure the rooms are well maintained with any necessary equipment
Handle incoming and outgoing mail
Office Replenishment for Stationery and Pantry supplies, including sourcing, issuing POs and invoice settlement
Maintenance of office facilities, equipment, furniture & fixtures
Access card management
Business card printing
Audit expense reports to ensure they are in line with group T&E policies
Administrative support to visitors and office events
Collaborate with the Administration Team and perform ad-hoc duties as assigned
REQUIREMENTS
Minimum of 3-5 years’ experience in a similar role
Preference for candidates with background in Financial or Professional Services
Prior experience providing outstanding administrative support in fast-paced and international environments
Highly presentable with exceptional communication skills and fluency in English and Cantonese
Reliable and capable of working independently as well as part of a busy team
Proactive with ability to think on your feet and solve problems
Presentable with warm personality
Job Code: TK/12045
For further information, please kindly contact Tanya Knott or email your details across to tk@charlottefrank.com
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Please note that only shortlisted candidates will be contacted