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Administration / Office Manager

Job Title: Administration / Office Manager
Contract Type: Permanent
Location: Hong Kong Island
Industry:
REF: MH/10639
Contact Name: Mandy Ho
Contact Email: mh@charlottefrank.com
Job Published: about 3 years ago

Job Description

A dynamic, international team that works in an open-plan office with flat hierarchies, this is a close-knit and supportive team that works very collaboratively together. They encourage suggestions and creative input, hence the ability to communicate in English and Mandarin-Chinese is a key skill.

Responsibilities:
•    Provide general administrative support to the office and senior executive team members
•    Maintain complex records and filing system
•    Manage all incoming calls to the office
•    Organise and confirm meetings and travel arrangements
•    Support with processing new client paperwork and track all documents accordingly
•    A variety of administration will include some accounting, invoicing and bookkeeping
•    Involvement in HR-related processes
•    Supporting on ad-hoc projects, liaising with the international offices (in Europe and Asia Pacific)

Requirements:
•    Degree holder in any disciplines or formal secretarial training
•    Minimum 2-3 years’ experience of office administration, ideally in a small office environment
•    Excellent command in both written and spoken English, as well as Mandarin
•    Great communication skills, ability to work well in a small team, as well as independently
•    Well-organised, able to multi-task and prioritise with confidence
•    Detail-oriented, enjoys taking the initiative and being proactive
•    Accurate a proficient use of MS Office and confidence in proof-reading is essential

For further details please contact Mandy at +852 2526 8116 or send us your details to mh@charlottefrank.com

Job Code: MH/10639

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