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Executive Assistant to Global VP, Sales & Marketing / SG-based

Job Title: Executive Assistant to Global VP, Sales & Marketing / SG-based
Contract Type: Permanent
Location: Singapore
Industry:
REF: FD/11480
Contact Name: Fleur Daniell
Contact Email: fd@charlottefrank.com
Job Published: 10 months ago

Job Description

An exciting opportunity exists for an exceptional, experienced and proactive Executive Assistant to join this innovative and growing global organisation. You will be providing support to a key member of the Executive Team – great opportunity to demonstrate your amazing organisation and communication skills, along with your relationship management skills and solutions based thought process/attitude.  With a vibrant culture, a relaxed dress code and exciting team environment geared to fuelling and realising ambition – if this is for you, please reach out!
 
Responsibilities:
  • Management and organisation of complex global diary and travel arrangements
  • Liaise with internal and external contacts to arrange meetings 
  • Setting up conference/video calls between APAC and Global offices 
  • Collating meeting agendas / ensure necessary paperwork is prepared for meetings 
  • Attending and taking minutes at meetings where appropriate 
  • Proactively manage emails / correspondence 
  • Prepare advanced PowerPoint presentations 
  • Coordination of key messaging / communications 
  • Collation of data for Board reports and other weekly & monthly reports 
  • Complete complex expense claims  
  • Key point of contact for assigned team
  • Other office housekeeping as required 
  • Continuous improvement of administrative processes (working with other Senior Executive Assistant based in Singapore) and roll out of any changes as required 
  • Provide guidance to other executive assistants as required
Requirements:
  • Advanced MS Office 
  • Minimum x3-5 years experience as an Executive Assistant at senior management level (preferably within a global organisation) 
  • Highly organised 
  • Able to communicate at all levels of the business 
  • Excellent level of spoken and written English 
  • Professional, discreet and proactive 
  • Able to work effectively as part of a team 
 
For further details please contact Fleur Daniell on +65 6515 1210 or send your details to fd@charlottefrank.com
 
Job Code: FD/11480
 
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