An exciting opportunity exists for an exceptional, experienced and proactive Executive Assistant to join this innovative and growing global organisation. You will be providing support to a key member of the Executive Team – great opportunity to demonstrate your amazing organisation and communication skills, along with your relationship management skills and solutions based thought process/attitude. With a vibrant culture, a relaxed dress code and exciting team environment geared to fuelling and realising ambition – if this is for you, please reach out!
Responsibilities:
- Management and organisation of complex global diary and travel arrangements
- Liaise with internal and external contacts to arrange meetings
- Setting up conference/video calls between APAC and Global offices
- Collating meeting agendas / ensure necessary paperwork is prepared for meetings
- Attending and taking minutes at meetings where appropriate
- Proactively manage emails / correspondence
- Prepare advanced PowerPoint presentations
- Coordination of key messaging / communications
- Collation of data for Board reports and other weekly & monthly reports
- Complete complex expense claims
- Key point of contact for assigned team
- Other office housekeeping as required
- Continuous improvement of administrative processes (working with other Senior Executive Assistant based in Singapore) and roll out of any changes as required
- Provide guidance to other executive assistants as required
Requirements:
- Advanced MS Office
- Minimum x3-5 years experience as an Executive Assistant at senior management level (preferably within a global organisation)
- Highly organised
- Able to communicate at all levels of the business
- Excellent level of spoken and written English
- Professional, discreet and proactive
- Able to work effectively as part of a team
For further details please contact Fleur Daniell on +65 6515 1210 or send your details to fd@charlottefrank.com
Job Code: FD/11480
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