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EA to Managing Partner

Job Title: EA to Managing Partner
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11605
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: over 1 year ago

Job Description

Our client is one of the world’s largest and most prestigious law firms with a strong and growing presence in Asia Pacific. They are now seeking a proactive and highly competent Secretary / Executive Assistant who will operate successfully in a pressurized and fast-paced environment providing high0grade support to the Managing Partner. The role will include undertaking complex tasks and projects and playing a critical role in managing all routine and daily administrative and personal tasks. The ideal candidate will have excellent organizational and interpersonal skills, while remaining flexible and adapting easily to changing priorities.
 
Responsibilities:
  • Full spectrum of administrative and secretarial support to the Managing Partner
  • Plan and manage complex travel arrangements, producing detailed itineraries, liaision with overseas offices, booking flights, hotels, car transfers etc 
  • Coordination of both internal and external meetings on behalf of the Managing Partner, including booking all required facilities and liaising with attendees if necessary
  • Proactive management to ensure the Managing Partner is fully updated on what is scheduled in the diary, attends meetings on time and with the appropriate documents/presentations. 
  • Act as gatekeeper for the Managing Partner - respond and deal with external or internal telephone calls and queries in a professional manner and ensure any nuisance callers are filtered out
  • Prepare, format, proofread, amend and file documents in line with the firm’s document management processes
  • Draft high-quality correspondence, letters, documents, agendas, reports, presentations and spreadsheets for meetings and ensure their timely distribution
  • Handling of confidential documentation and correspondence as requested
  • Monitor the monthly travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
  • Perform any ad hoc tasks as assigned
 
Requirements:
  • Minimum 5 years’ experience supporting senior management, managing partners, or C-Suite
  • Priority will be given to candidates with background in law firms or financial services
  • Exceptional communication skills and ability to interact at all levels with fluency in English; Cantonese or Mandarin would be advantageous
  • Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
  • Strength of character, resilience and tenacity in the face of challenge and resistance
  • Ability to solve problems and provide innovative solutions
  • Strong organizational skills with ability to prioritise workload and meet with tight deadlines

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11605

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