Connecting to LinkedIn...

Executive Assistant (1 year renewable contract)

Job Title: Executive Assistant (1 year renewable contract)
Contract Type: Permanent
Location: Hong Kong
REF: TK/11794
Contact Name: Tanya Knott
Contact Email:
Job Published: 11 months ago

Job Description

A renowned and prestigious asset management firm with an impressive track record and huge global presence is currently seeking a top calibre and highly collaborative Executive Assistant to assist their CFO and Finance team. This is a fantastic opportunity to join an industry leading name and be part of a great working culture. The contract is renewable annually for the right profile, with entitlement to benefits.
  • Provide overall administrative and operational support to the CFO and Finance Team
  • Maintain calendars for CFO and team, ensuring consistency and accuracy
  • Assist in the coordination of video/audio conference setup among regional offices 
  • Organize and schedule meetings and travel agenda, coordinating with regional/global team as necessary 
  • Ensure the team are adequately prepared for any meetings, business trips or other engagements 
  • Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
  • Monitor the travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
  • Possess excellent telephone manner – professionally handle/direct calls to relevant teams, taking down any messages 
  • Manage various administrative and accounting systems, assisting with generation of reports and issuance of bills etc.
  • Coordinate catering and related logistics for any events and/or CSR initiatives for the team and firm 
  • Handle any other related duties as assigned by the CFO from time to time
  • Minimum of 3 - 5 years’ work experience in a similar role; Financial or Professional Services background would be preferable
  • Proven work experience supporting senior level executives
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Outstanding interpersonal and communication skills; English and Chinese are a prerequisite, Mandarin would be highly advantageous
  • Organized and methodical with strong attention to detail
  • Ability to work autonomously and collaboratively – comfortable in a multicultural team environment
  • Enthusiastic and proactive
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to
Job Code: TK/11794
Personal data collected will be used for recruitment purposes only
By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy