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Executive Assistant (1 year renewable contract)

Job Title: Executive Assistant (1 year renewable contract)
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11794
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 7 months ago

Job Description

A renowned and prestigious asset management firm with an impressive track record and huge global presence is currently seeking a top calibre and highly collaborative Executive Assistant to assist their CFO and Finance team. This is a fantastic opportunity to join an industry leading name and be part of a great working culture. The contract is renewable annually for the right profile, with entitlement to benefits.
 
 
Responsibilities:
  • Provide overall administrative and operational support to the CFO and Finance Team
  • Maintain calendars for CFO and team, ensuring consistency and accuracy
  • Assist in the coordination of video/audio conference setup among regional offices 
  • Organize and schedule meetings and travel agenda, coordinating with regional/global team as necessary 
  • Ensure the team are adequately prepared for any meetings, business trips or other engagements 
  • Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
  • Monitor the travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
  • Possess excellent telephone manner – professionally handle/direct calls to relevant teams, taking down any messages 
  • Manage various administrative and accounting systems, assisting with generation of reports and issuance of bills etc.
  • Coordinate catering and related logistics for any events and/or CSR initiatives for the team and firm 
  • Handle any other related duties as assigned by the CFO from time to time
 
Requirements:
  • Minimum of 3 - 5 years’ work experience in a similar role; Financial or Professional Services background would be preferable
  • Proven work experience supporting senior level executives
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Outstanding interpersonal and communication skills; English and Chinese are a prerequisite, Mandarin would be highly advantageous
  • Organized and methodical with strong attention to detail
  • Ability to work autonomously and collaboratively – comfortable in a multicultural team environment
  • Enthusiastic and proactive
 
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com
 
Job Code: TK/11794
 
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