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Executive Assistant – (Junior to Mid Level)

Job Title: Executive Assistant – (Junior to Mid Level)
Location: Hong Kong
Industry:
REF: TK/11705
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: about 2 months ago

Job Description

Our client is a highly respected and long-established investment management firm with an impressive track record and stable team. They are now seeking a top notch and highly efficient Executive Assistant to support their Investment Team. This is an exceptional opportunity for an outstanding candidate whom is passionate about delivery and exceeding expectations. The ideal candidate will have excellent organizational and interpersonal skills, while remaining flexible and adapting easily to changing priorities.
 
Responsibilities:
  • Provide overall administrative and operational support to the Investment Team
  • Manage an extremely busy calendar of meetings, roadshows, and complex and highly frequent international travel itineraries and arrangements 
  • Ensure the team are adequately prepared for any meetings, business trips or other engagements 
  • Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
  • Handling of confidential documentation and correspondence as requested
  • Monitor the monthly travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
  • Liaise with vendors, clients, and external consultants
  • Collaborate with the Administrative Team and perform ad-hoc duties as assigned
 
Requirements:
  • Minimum of 5 - 10 years' experience as a Secretary/Executive Assistant
  • Preference for candidates with background in Financial Services
  • Prior experience providing outstanding administrative support in fast-paced and international environments
  • Exceptional communication skills with fluency in English and Cantonese
  • Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
  • Ability to solve problems and think "outside of the box"
  • Strong organizational skills with ability to prioritise workload and meet with tight deadlines
 
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com
 
Job Code: TK/11705
 
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