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Executive Assistant, One-on-One Support

Job Title: Executive Assistant, One-on-One Support
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11784
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 8 months ago

Job Description

This highly dynamic and progressive data and information services business is now seeking a top notch, seasoned, and highly efficient Executive Assistant to support one of their key leaders in the business: the President for Asia Pacific. This is an exceptional opportunity for an outstanding candidate whom is passionate about delivery and exceeding expectations. The ideal candidate will have excellent organizational and interpersonal skills, while remaining flexible and adapting easily to changing priorities.

 

Responsibilities:

  • Provide all round secretarial and administrative support to the President

  • Manage an extremely busy calendar of meetings and complex and highly frequent international travel itineraries and arrangements across multiple time zones, requiring collaboration with both internal and external executives and assistants

  • Manage heavy email correspondence

  • Ensure the President is adequately briefed and prepared for any meetings, business trips or other engagements 

  • Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed

  • Maintain discretion on all confidential matters

  • Manage personal affairs including booking appointments and coordination of events

  • Employ a resourceful and cost-effective mindset

  • Monitor the monthly travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy

  • Perform ad-hoc duties as assigned

 

Requirements:

  • Minimum of 10 - 15 years' experience directly supporting C-level or senior management as a Secretary/Executive Assistant

  • Preference for candidates with background in Financial Services or Professional Services

  • Energetic with ability to remain calm and focused in fast-paced environments

  • Exceptional communication skills with fluency in English; Cantonese or Mandarin would be advantageous

  • Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)

  • Responsive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities

  • Ability to anticipate needs or problems, think "outside of the box" and proactively offer solutions

  • Detail minded with ability to prioritise workload and meet with tight deadlines

 

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11784

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