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Executive Assistant - One-on-One Support

Job Title: Executive Assistant - One-on-One Support
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK / 11827
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 5 months ago

Job Description

A rare and golden opportunity to work in a one-on-one support role has arisen. Our client is a highly respected and long-established global investment management firm with an impressive track record and stable team. They are now seeking a top notch, seasoned, and highly efficient Executive Assistant to support one of their key leaders in the business: the Portfolio Manager. This is an exceptional opportunity for an outstanding candidate whom is passionate about delivery and exceeding expectations. The ideal candidate will have excellent organizational and interpersonal skills, while remaining flexible and adapting easily to changing priorities.
 
RESPONSIBILITIES
 
Provide overall administrative and operational support to the Portfolio Manager
Manage an extremely busy calendar of meetings, conference calls, events, and complex and highly frequent international travel itineraries and arrangements across multiple time zones
Proactive management to ensure the Portfolio Manager is fully updated on what is scheduled in the diary and adequately prepared for any meetings, business trips or other engagements 
Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
Perform research via the internet and subscription-based research portals as requested
Assist in the maintenance of the CRM database
Translate documents from English into Chinese and vice versa
Respond and deal with external or internal telephone calls and queries in a professional manner
Monitor the monthly travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
Handle any other related duties as assigned from time to time
 
 
REQUIREMENTS
 
Degree qualified
Minimum of 10 years' experience directly supporting C-level; ideally one-on-one, as a Secretary/Executive Assistant
Preference for candidates with background in Financial Services
Prior experience providing outstanding administrative support in fast-paced and international environments
Exceptional communication skills with fluency in English and Mandarin
Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Proven experience utilizing internet resources
Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
Ability to anticipate needs or problems, think "outside the box" and proactively offer solutions
Detail minded with ability to prioritise workload and meet with tight deadlines
Strong integrity with ability to handle highly confidential situations with professionalism and tact
 
 
 
 
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com
 
Job Code: TK/ 11827
 
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Please note that only shortlisted candidates will be contacted