A renowned and prestigious investment management firm with an impressive track record and stable team is currently seeking a top calibre and highly efficient Executive Assistant to support some of their key leaders. This is an exceptional opportunity for an outstanding candidate whom is passionate about delivery and exceeding expectations. The ideal candidate will have excellent organizational and interpersonal skills, while remaining flexible and adapting easily to changing priorities.
Responsibilities:
- Provide overall administrative and operational support to the Senior Management
- Manage an extremely busy calendar of meetings, conference calls, events, and complex and highly frequent international travel itineraries and arrangements across multiple time zones
- Proactive management to ensure the Senior Management are fully updated on what is scheduled in the diary and adequately prepared for any meetings, business trips or other engagements
- Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
- Handling of confidential documentation and correspondence as requested
- Liaise with international offices, clients, and external consultants
- Respond and deal with external or internal telephone calls and queries in a professional manner
- Monitor the monthly travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
- Handle any other related duties as assigned from time to time
Requirements:
- Minimum of 5 years' relevant experience in supporting senior management as a Secretary/Executive Assistant
- Preference for candidates with background in Financial Services, ideally in trading, banking or investing environment
- Energetic with ability to remain calm and focused in fast-paced environments
- Exceptional communication skills with fluency in English and Mandarin
- Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
- Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
- Ability to anticipate needs or problems, think "outside of the box" and proactively offer solutions
- Strong organizational skills with ability to prioritise workload and meet with tight deadlines
- Strong team player
For further details please contact Tanya Knott at +852 9689 9237 or email your application to tk@charlottefrank.com
Job Code: TK/11865
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