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Executive Assistant to C-Suite Executives (30k to 35k)

Job Title: Executive Assistant to C-Suite Executives (30k to 35k)
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/11543
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: 6 months ago

Job Description

My client is a well-established global professional services firm and they are looking for an Executive Assistant to join their Hong Kong office.  The successful candidate will be pro-active, articulate, thrive on taking the initiative and working autonomously in a fast-paced and challenging environment.  
 
Responsibilities: 
  • Manage extensive and complex calendar, including meeting planning, scheduling, and preparation of meeting logistics
  • Manage high volume meetings in multiple time zones and domestic/global travel bookings
  • Maintain and monitor heavy and fluctuating calendars, high volume of calls, emails, and flow of communication
  • Process expense reimbursements and invoices 
  • Screen incoming calls and redirect calls to team
  • Prepare reports and presentations
  • Maintain files, records and correspondence for meetings
  • Ensure office is tidy and presentable
  • Green guests 
  • Maintain supplies of stationary, equipment and food items
 
Requirements:
  • Degree holder with 6 to 10 years’ experience in a PA/EA/secretarial role 
  • Highly organised with excellent communication skills (both verbal and written)
  • Motivated, proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
  • Superb interpersonal skills to deal with people at all levels
  • Ability to prioritize workload and manage deadlines
  • Excellent command of both spoken and written English and Cantonese
 

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/11543

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