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Executive Assistant to CEO (28k to 35k)

Job Title: Executive Assistant to CEO (28k to 35k)
Contract Type: Permanent
Location: Hong Kong
Industry:
Reference: RC/11691
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: September 13, 2019 15:12

Job Description

A US based financial services firm is searching for an energetic and proactive Administrative Assistant to join their office in Hong Kong.  The successful candidate thrives on taking the initiative, loves multi-tasking and working autonomously in a fast-paced and international environment.
 
 
Responsibilities: 
  • Lead all administrative work for the CEO, including interacting with colleagues in various international locations
  • Manage calendars, meeting arrangement with various parties – both internal/external  
  • Provide personal assisting support – travel arrangement, visa application, logistic arrangement etc. 
  • Handle the filling system and confidential information professionally
  • Provide full range of administrative and operations support including office renovation, procurement, facilities management and equipment maintenance
  • Closely liaise and coordinate with internal and external parties to ensure smooth business operations
  • Organise the office layout and maintaining supplies of stationery, equipment and any additional needs
  • Maintain filing system and confidential information
  • Prepare expenses reimbursement
  • Support on ad-hoc projects as assigned
 
Requirements:
  • Degree holder with a minimum of 5 years’ experience in a varied administrative support role, preferably along with overseas education
  • Superb interpersonal skills to deal with people at all levels
  • Ability to prioritise workload and manage deadlines
  • High level of accuracy and attention to detail
  • Proficient in Excel, Outlook, PowerPoint, Word, and Chinese Word Processing
  • Good command of both written and spoken English, Cantonese, and Mandarin
  • A ‘can-do’ attitude is essential – willing and eager to help others and get involved

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/11691

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