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Executive Assistant to Senior Partners

Job Title: Executive Assistant to Senior Partners
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/11226
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: over 1 year ago

Job Description

A leading multinational professional services firm is searching for an outstanding Executive Assistant to support two of their Senior Partners.  The successful candidate will be capable, flexible and personable, with solid experience of supporting at a senior level, while also taking the initiative and working comfortably in a busy team environment.

Responsibilities:

  • Handle extremely demanding diary and calendar management
  • Coordinate complex and multiple travel arrangements including visas and accommodation
  • Assist and coordinate in the preparation, proofreading and distribution of reports and presentations as required
  • Manage and submit expenses reports
  • Responsible for all correspondence and various ad-hoc administrative tasks as required
  • Compile strategic reports and summary reports as required
  • Produce correspondence and reports using appropriate software and tools
  • Coordinate meeting arrangements to appropriate persons and take meetings minutes as required and distribute accordingly
  • Handle any outstanding matters in the absence of the senior executive
  • Handle confidential information with utmost discretion
  • Be in touch with the status of all current issues within the department and to report and flag critical issues and events that require immediate action
  • Take initiative to highlight any matters of urgency, and communicate this at the earliest possible opportunity

Requirements:

  • Degree holder with 7 to 12 years of secretarial experience in a varied PA/EA role, preferably within the professional services industry
  • Meticulous attention to detail
  • Ability to prioritise workloads and manage deadlines
  • Motivated, proactive, and flexible to adapt to ever-changing priorities and responsibilities
  • Proficient in MS Office including Word, Excel, PowerPoint, and Chinese Word Processing
  • Excellent command of both spoken and written English, Chinese, and Mandarin
  • Ability to multi-task, good judgment and driven to work in a fast-paced environment
  • An enthusiastic, flexible and highly organized person will be well suited to this role
  • Having a resourceful and confident manner in handling a variety of duties is a must

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/11226

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