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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: Hong Kong
Industry:
Reference: TK/11667
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: August 05, 2019 11:17

Job Description

Our client is one of the world’s largest and most prestigious law firms with a strong and established presence in Asia Pacific. They are now seeking a top calibre and highly efficient Office Manager to manage their office operations functions. This is an exceptional opportunity that will allow you to connect with industry leaders and regional team to further propel your career.
 
Responsibilities:
  • Responsible for all general office management and processes by ensuring day-to-day operations and procedures are running smoothly and appropriately
  • Maintain good relationships with various vendors and negotiate contract terms and service level agreements
  • Work closely with the Client Services Team Leader & Facilities Management Team Leader to ensure fit for purpose delivery of all related functions
  • Strong collaboration with business services functions such as HR
  • Fill the role of Hong Kong’s Business Continuity representative including Emergency Notification aspects, working as part of the larger Asia and global Business Continuity team
  • Promote, enable, communicate and drive accountability of behaviour to ensure safe and compliant workplace practices as part of the firm’s overarching Health & Wellbeing programme
  • Directly contribute to regional or global operation projects, typically as the Hong Kong representative and local subject matter expert
  • Collaborate with other Asia office managers to work together to continue to improve Asia’s overall operations
 
Requirements:
  • Degree qualified
  • Minimum of 5 years or above experience in office management roles, includin supervisory experience, preferably within legal or professional services
  • Strong facilities management experience, including in environments requiring 24x7 operational coverage
  • Proven success with implementing proactive change, including within own team and to a broader group or office
  • Excellent communication skills in English and Chinese – verbal, written, interpersonal and presentational
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Ability to work in a fast-paced environment, multitask and prioritise workload 
  • Genuine passion for client service
  • Highly organized with strong attention to detail
  • Proactive with outstanding problem-solving skills
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11667

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