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Office Manager

Job Title: Office Manager
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/11071
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: almost 2 years ago

Job Description

A highly reputable firm specializing in Surveying, Architecture, and Construction is looking for a superb Office Manager to join their team.  The successful candidate will be personable, self-motivated and confident in their ability to manage the everyday running of a busy office environment.
 
Responsibilities:
Provide full range of administrative and operations support including office relocation, renovation, procurement, facilities management and equipment maintenance
Closely liaise and coordinate with internal and external parties to ensure smooth business operations
Organise the office layout and maintaining supplies of stationery, equipment and any additional needs
Involvement with HR/people related initiatives across the business
Manage both scheduled and unplanned annual leave and absence
Provide input in terms of efficiency of service and suggest improvements where required
Maintain filing system and confidential information
Negotiate and review contracts with all vendors providing goods and services to the office
Organise office events
Prepare expenses reimbursement
Organise induction programmes for new joiners to ensure they are inducted on office procedures and practices
Support on ad-hoc projects as assigned
 
Responsibilities:
Preferably a Degree holder who is keen to develop their skills both personally and professionally
Previous experience of at least 8 years working at this level, ideally within the Surveying, Architecture, and Construction industry
Knowledge of best practice methods and project management skills will be required
A high level of emotional maturity is essential for this role and superb attention to detail, too, with a flexible and proactive approach
Excellent command of both written and spoken English, Cantonese, and Mandarin
Motivated, proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities
Superb interpersonal skills to deal with people at all levels
Ability to prioritize workload and manage deadlines
 

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/11071

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