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Personal Assistant

Job Title: Personal Assistant
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: MH/10848
Contact Name: Mandy Ho
Contact Email: mh@charlottefrank.com
Job Published: over 2 years ago

Job Description

Our client is a highly reputable law firm with offices across the globe. They are currently looking for an experienced PA to join their growing team.

Key Responsibilities
Your duties will include the followings:
•    Provide a full spectrum of high quality personal assistance and secretarial support to the Partner
•    Assist with the marketing functions and events
•    Prepare, edit, format and proof letters and other documents 
•    Prepare initial drafts of basic transaction documents for review by partners
•    Keep a detailed accounts receivable spread sheet and chase payment (debtor chasing)
•    Set up new matters / clients / e-files and assist lawyers in management of the matter file
•    Send out legal opinions and other documents and scanning documents into e-file format for any given matter
•    Use the ‘Elite’ system to create pre-bills and fee notes, cost entry relating to any given matter
•    Make appointments and organising the diary for the Partner
•    Conduct online searches for marketing purposes
•    Use Deltaview in order to compare and contrast documents
•    Keep a record of supervisors contacts
•    Book international travel and hotels for lawyers

Requirements 
The ideal candidate would have the following qualities:
•    8+ years’ of stable legal secretarial experience gained within an international firm
•    Experience in serving partners or senior associates is essential
•    Exposure to Litigation area preferred
•    Excellent language skills (English, Cantonese and Mandarin) 
•    Strong computer skills such as proficiency in MS office applications
•    Detail oriented with the ability to be a team player
•    Ability to work under pressure whilst deliver with excellence

For further details please contact Mandy Ho at +852 2526 8116 or send us your details to mh@charlottefrank.com

Jode Code: MH/10848

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