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Receptionist & EA

Job Title: Receptionist & EA
Contract Type: Permanent
Location: Hong Kong
Industry:
Reference: TK/11729
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: November 01, 2019 17:30

Job Description

Our client is a highly respected and long-established investment management firm with an impressive track record and stable team. They are now seeking a polished and highly efficient Receptionist/Executive Assistant to support their Investment Team. This is an exceptional opportunity for an outstanding candidate whom is passionate about delivery and exceeding expectations. The ideal candidate will have excellent organizational and interpersonal skills, while remaining flexible and adapting easily to changing priorities.
 
Responsibilities:
  • Represent the company at reception level; this role will be the first point of contact for visitors to the firm
  • Manage the switchboard; screen and transfer calls in a professional manner
  • Manage and coordinate meeting room bookings and ensure the rooms are well maintained with any necessary equipment
  • Arrange mail and courier services
  • Perform general office administration duties, including monitoring and ordering stationery and pantry supplies, office equipment repair and maintenance
  • Provide overall administrative and operational support to the Investment Team
  • Manage a busy calendar of meetings and frequent international travel itineraries and arrangements 
  • Ensure the team are adequately prepared for any meetings, business trips or other engagements 
  • Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
  • Monitor the monthly travel budget and assist in the timely preparation and submission of expense claims and reimbursements in line with company policy
  • Collaborate with the Administration Team and perform ad-hoc duties as assigned
 
Requirements:
  • Minimum of 5 years’ experience in a similar role
  • Preference for candidates with background in Financial or Professional Services
  • Prior experience providing outstanding administrative support in fast-paced and international environments
  • Highly presentable with exceptional communication skills and fluency in English and Cantonese
  • Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Reliable and capable of working independently as well as part of a busy team
  • Proactive with ability to think on your feet and solve problems
  • Strong organizational skills with ability to prioritise workload and meet with tight deadlines

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11729

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