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Regional Facilities/Office Manager

Job Title: Regional Facilities/Office Manager
Contract Type: Permanent
Location: Hong Kong
Industry:
Reference: TK/11730
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: November 04, 2019 17:37

Job Description

Our client is one of the world’s leading and most respected asset management firms with an established footprint in Asia Pacific, and growing presence in Greater China. They are now seeking a top calibre and highly efficient Regional Facilities Manager to oversee the delivery of day-to-day operations of general administration functions. The Facilities Management team sits within Corporate Services and is responsible for providing building, services operation and maintenance support to the group. This is an exceptional opportunity that will expose you to projects and change initiatives, allowing you to connect with industry leaders and regional teams to further propel your career.
 
Responsibilities:
  • Responsible for all general office management and processes by ensuring day-to-day operations and procedures are running smoothly and appropriately
  • Manage relationship with landlords, architects, property agents and Hong Kong based government functions
  • Manage day-to-day contractual relationship with respective service providers & suppliers including receptionist, mailroom, building security, cleaning & maintenance, catering, taxi services, office furniture and any other related services
  • Oversee building & office space related regulations
  • Controlling of business spend and budget
  • Delivery of building maintenance, including refurbishment projects, replacement programmes, maintenance strategies and workplace fit-out schemes encompassing the latest digital led techniques
  • Assist with Real Estate matters across Asia region
  • Coordinate environmental and sustainability initiatives and reporting across the region 
  • Support environmental & other corporate responsibility related initiatives, guidance and reporting
  • Management of the local Business Continuity Plan (BCP) and Business Recovery plan
  • Primary responsibility for the creation and provision of financial information within the area of financial cost and performance 
  • Ensure compliance with internal and external regulations on buildings, office space, safety and security
  • Keep abreast of all relevant legislation and ensure compliance
  • Keep abreast of best practice and industry trends
 
Requirements:
  • Degree qualified in facility management, engineering, business administration or similar field
  • Minimum of 6-8 years of proven experience as a Corporate Facilities Manager/Office Manager in a regional capacity office
  • Solid supervisory experience, preferably within large organisations and within financial or professional services
  • Well-versed in technical/engineering operations and facilities management best practices
  • Knowledge of basic accounting and finance principles
  • Proven success with implementing proactive change, including within own team and to a broader group or office
  • Adept at putting together proposals and plans for major initiatives and/or objectives and activities of a business function for the year ahead
  • Excellent interpersonal skills and ability to deal with and influence senior stakeholders
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Ability to work in a fast-paced environment, multitask and prioritise workload 
  • Willing to coach and mentor juniors
  • Highly organized with strong attention to detail
  • Proactive with outstanding problem-solving skills

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11730

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