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Secretary to Legal Department

Job Title: Secretary to Legal Department
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/10761
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: over 2 years ago

Job Description

A well-established hospitality group is searching for a superb Secretary to join their dynamic Legal Department.  Supporting two senior executives, they are looking for a motivated, detail-oriented and personable addition to their team.

Responsibilities:
•    Produce legal documents, correspondence, reports and meeting minutes in English and Chinese, by transcribing, formatting, editing and arranging text, data and graphics, with a strong emphasis on accuracy and checking priority with managers
•    Comparing drafts of documents electronically and manually and highlighting changes in accordance with instructions
•    Checks translation of documents in English and Chinese, with a strong emphasis on accuracy and ability to propose amendments to align the documentation
•    Proving administrative support and assistance to managers on their projects and matters and keeping abreast with progress
•    Organizes work by reading and routing correspondence, collecting information, initiating communication. Executing instructions from managers and clarifying instructions as needed
•    Conducting basic legal and administrative research on the internet through government websites on procedures, documentary requirements and various types of public registers
•    Maintains managers’ schedule by maintaining calendars, arranging meetings and appointments and making travel arrangements
•    Maintains confidence and protects interests of the company by keeping information confidential and secured
•    Arranges for payment of invoices and expenses claims, and assisting in the internal processes within the Company as needed
•    Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for suppliers, verifying receipt of supplies
•    Provides historical reference by utilizing filing and retrieval systems, both on paper and via computer files

Requirements:

•    Bachelor degree in any discipline with at least 2 years’ relevant experience of office administration
•    Superb communicator, friendly and approachable when answering phones and dealing with the team
•    Highly organised, independent natured, and calm under pressure
•    Proficient in Excel, Outlook, PowerPoint, Word, and Chinese Word Processing
•    Good command of both written and spoken English, Cantonese, and Mandarin
•    Ability to multi-task, with a high level of discretion
•    Bubbly personality with gravitas and confidence under pressure

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/10761

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