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Senior Executive Assistant

Job Title: Senior Executive Assistant
Location: Hong Kong Island
Industry:
REF: RC/10607
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: about 3 years ago

Job Description

A leading professional firm is looking for a well-presented, flexible, and proactive Senior Executive Assistant. The successful candidate will have at least 8 years relevant experience and the ability to hit the ground running in a fast paced role.

Requirement:

  • Ability to prioritize workload and manage deadlines, forward-thinking and independent
  • Greet and direct visitors to appropriate area on behalf of the Senior Executive
  • Prepare presentations for use at SMT/internal meetings and vendor presentations
  • Compile strategic reports and summary reports as required
  • Produce correspondence and reports using appropriate software and tools
  • Handle all travel itineraries, ensuring that travel arrangements and concurrence are made on time and within policy
  • Coordinate meeting arrangements to appropriate persons and take meetings minutes as required and distribute accordingly
  • Manage diary and calendar for the Senior Executive and oneself
  • Handle any outstanding matters in the absence of the Senior Executive
  • Handle and resolve any issues and or complaint cases raised by operations/external customers effectively and consistently with the highest standard of courtesy, bringing to attention of appropriate persons
  • Be fully conversant with all company policy and procedures as they relate to the company and key job functions
  • Take time to turn every complaint into an opportunity to exceed the customers’ expectations
  • Handle confidential information with utmost discretion
  • Coordinate projects and specific exercises via working closely with other departments to ensure smooth operation and the meeting of deadlines
  • Be in touch with the status of all current issues within the department and to report and flag critical issues and events that require immediate action
  • Take initiative to highlight any matters of urgency, and communicate this at the earliest possible opportunity
     

Responsibilities:

  • Degree holder with minimum 8 years of secretarial experience in serving Senior Management in all-rounded secretarial duties
  • Well-organized, excellent communication skills with minimum supervision from her superior
  • Excellent interpersonal skills to deal with all levels of people
  • Ability to prioritize workload and manage deadlines, forward-thinking and independent
  • Proficient in MS Office including Word, Excel, Powerpoint, and Chinese Word Processing
  • Excellent command of both spoken and written English, Chinese, and Mandarin

For further details please contact Ricolas at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/10607

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