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Team Secretary

Job Title: Team Secretary
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/16258
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: 11 months ago

Job Description

Our client, a market leader in their industry is seeking a Team Secretary to provide high level support to its dynamic and fast-paced team.  This role provides an exciting opportunity to join a well-established organization and work in a team oriented environment.  The successful candidate will be highly flexible, have the ability to multi-task on many levels and relish the variety and unpredictability of juggling multiple projects and changing priorities.      

 

Responsibilities: 

  • Provide administrative to an executive and members of his team, including answering phones, coordinating meetings, managing conference room bookings, maintaining calendar, arranging conference calls, arranging complex travel arrangements, etc.

  • Prepare and submit expense reports in a timely and accurate manner

  • Juggle constantly changing schedules and meetings in a professional and efficient manner

  • Make quick and accurate decisions when executive is unavailable

  • Maintain an accurate and current list of internal and external contacts

  • Miscellaneous projects and tasks as assigned

 

Requirements:

  • Degree holder with at least 6 to 8 years of prior secretarial and administrative support experience for a senior-level executive

  • Extremely organized, relaxed and detail oriented while working in a fast-paced, ever-changing environment

  • Able to handle confidential information with highest level of professionalism and discretion

  • Exceptional interpersonal and phone skills and the ability to interact with staff at all levels

  • Ability to work on multiple projects simultaneously

  • Excellent command of both spoken and written English, Cantonese and Mandarin

  • High proficiency in Word, Excel, and Power Point

 

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/16258

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