Our client is a leading US-based alternative investment management firm that is seeking an experienced Administrative Assistant . We are looking for an autonomous, well organised, and exceptional team player to fill this role. It is an incredible opportunity for someone seeking stability and professional growth within a thriving company.
Responsibilities
Warmly greet and welcome clients and visitors upon their arrival
Answer, screen, and forward incoming phone calls in a professional manner
Perform housekeeping, preventive and regular check for office facilities; manage meeting rooms to ensure tidiness and cleanliness and prepare setup if needed
Provide support in handling facilities management related duties and regular maintenance, responding to urgent maintenance calls,
Perform office administration work such as stationery / pantry ordering to ensure adequate supply
Support in organizing company events and staff activities;
Receive, sort, and distribute daily mail and deliveries.
Ensure office security by following safety procedures and controlling access at the reception desk.
Update calendars, schedule meetings, and arrange conference rooms.
Requirements:
At least 5 years of relevant experience, preferably in facility management / property
Proficiency in Microsoft Office Suite and willing to learn new computer based systems
Professional attitude and appearance with strong interpersonal skills with customer service oriented
Fluent Cantonese, English and Mandarin speaking skills
Excellent in read and write in English.
Excellent organisational skills.
Ability to multitask and manage time effectively, with a focus on task prioritisation.
For further details, please contact Maria Chan Miles Vinall or send across your details to mmv@charlottefrank.com
Job Code: MMV/12398
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