We are seeking a proactive, detail-oriented Administrative Assistant to support daily operations and ensure seamless coordination in the Hong Kong office.
Responsibilities:
Managing calendars, scheduling meetings, and arranging travel for senior team members.
Preparing documents (presentations, reports, client memos) with precision and attention to detail.
Handling incoming calls, emails, and inquiries as the first point of contact for clients and visitors.
Maintaining office supplies, equipment, and vendor relationships
Supporting logistics for internal and client-facing events (conferences, investor meetings).
Ensuring compliance with health, safety, and company policies, including confidential record-keeping.
Assisting with expense reporting, invoice processing, and ad-hoc projects across global teams.
Requirements:
Bachelor’s degree in Business Administration, Finance, or a related field.
5 years of administrative experience or above, preferably in financial services, private equity, or professional services.
Fluency in English and Cantonese; proficiency in Mandarin is advantageous.
Advanced Microsoft Office skills (Excel, PowerPoint, Outlook); familiarity with CRM tools (e.g., Salesforce) is a plus.
Strong organizational, communication, and multitasking abilities.
Experience working in multinational teams or fast-paced environments.
Flexibility to occasionally accommodate early/late hours for global collaboration
For further details, please contact Wilfred Yu or send across your details to wy@charlottefrank.com
Job Code: WY/58632
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