Are you a visionary leader with a proven track record of managing and transforming administrative operations across multiple regions? We are seeking an exceptional Head of Administration to take charge of all office management functions across a diverse portfolio of locations. This senior leadership role requires a strategic thinker and hands-on leader who can drive operational excellence across regions, optimize costs, and create high-performing work environments.
As the Head of Administration, you will play a pivotal role in shaping the company’s office infrastructure by leading high-impact projects, including office relocations, renovations, and the establishment of new offices. You will also oversee vendor partnerships, manage budgets with precision, and collaborate with cross-functional teams to deliver world-class administrative operations that align with the company’s strategic vision.
Responsibilities
Oversee and manage office operations across multiple office locations in different regions, ensuring seamless day-to-day functionality and compliance with corporate standards and local regulations.
Lead strategic lease management activities, including negotiating new leases, renewals, terminations, and ensuring favourable terms for the organization across all regions.
Build and maintain strong vendor relationships, negotiating contracts and ensuring the highest quality and cost-effective delivery of services across all locations.
Spearhead large-scale office relocation, renovation, and expansion projects, ensuring timely execution, adherence to budgets, and alignment with company objectives.
Drive the planning and execution of new office setups in diverse regions, ensuring operational readiness and smooth integration into the organization.
Oversee and optimize budgets for administrative operations, identifying and implementing cost-saving initiatives while maintaining high standards of quality and efficiency.
Provide leadership and mentorship to a geographically dispersed team of administrative professionals, fostering a culture of collaboration, accountability, and operational excellence.
Develop and implement contingency plans for office-related emergencies, acting as the primary leader in addressing critical challenges and ensuring business continuity across regions.
Requirements
10+ years of experience in administration, office management, or a similar role, with at least 5 years in a senior leadership position.
Proven experience managing multi-office operations across various locations including overseas.
Expertise in lease negotiations, vendor contracts, and office-related projects.
Experience in expense management and budget oversight.
Exposure to multinational or multi-office organizations is preferred.
Fluency in English is essential.
Fluency in Cantonese is an advantage.
Proficient in Microsoft Office Suite, with advanced skills in Excel.
Must hold a valid HKID card.
For further details, please contact Maria Miles-Vinall or send across your details to mmv@charlottefrank.com
Job Code: MMV/58067
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