Our client is one of the world’s leading and most respected investment management firms with an established footprint in Asia Pacific. They are now seeking a top calibre and highly efficient APAC Office Manager to oversee the corporate services and administration function regionally for their team. The incumbent needs to have people management experience and will be expected to maintain operational best practices by fostering teamwork and collaboration.
RESPONSIBILITIES
Responsible for managing a large team (approximately 20) of Corporate Servives and Administrative staff across APAC, ensuring everything is running smoothly and appropriately
Plan team building events, creating team building activities to foster the value of teamwork and collaboration
Provide training and mentoring to the assistants, and assign allocation of resourcing needs and team coverage
Ensure flawless operations of the offices and employee experiences in partnership with senior leaders
Oversee day-to-day facilities operation staff & vendors, including reception, office services, cleaning and security
Manage the efficient delivery of facility services, always considering factors such as quality, cost, and timeliness while providing employees a best-in-class workplace.
Manage the invoice process for all APAC Corporate Services vendors, ensuring accurate billing to the appropriate department and invoice approvals
Actively identify and recommend initiatives that focus on service improvements, cost reduction and quality improvement
Support onboarding of employees (access to services). Prepare desks for arrival of new hires and seating allocation. (Reverse applies for terminations). Complete new hire inductions
Handle any ad hoc projects as assigned
REQUIREMENTS
Degree qualified
Minimum of 10 years experience in a relevant related position; financial services experience is a MUST
Regional Office Management experience is essential
Demonstrated track record of successful team management
Proven experience managing a mid sized team in a fast paced, demanding work environment
Ability to work autonomously and collaboratively – comfortable in a quick moving and multicultural team environment
Excellent interpersonal skills and ability to deal with senior stakeholders
Fluency in written and spoken English; Mandarin would be advantageous
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Highly organized with strong attention to detail
Proactive with outstanding problem-solving skills
Job Code: HC/12217
For further information, please kindly contact Helen Corke or email your details across to hc@charlottefrank.com
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