Our client is a leading international law firm , they are currently seeking an experienced Executive Assistant/Operation Manager to provide comprehensive secretarial and office support.
Responsibilities:
Managing calendars, emails, and contact information for senior partner
Organizing meetings and handling communications on his behalf
Setting up, maintaining, and closing client matters
Assisting with billing tasks, including time recording and preparing draft invoices
Preparing documents through typing, formatting, version control, and electronic filing
Providing coverage and support to other secretaries
Collaborating with the broader administrative group for seamless operations
Communicating with clients in a professional and responsive manner
Anticipating needs and taking proactive measures
Requirements:
Experience in a law firm setting is preferred
Excellent command of both written and Verbal English, Native English speaker is preferred
At least 5 years of experience in supporting senior executives
Candidates with operation or office management experience from the finance industry will also be considered
Ability to juggle multiple priorities, meet deadlines, and maintain attention to detail
Strong communication and interpersonal skills, both written and verbal
Aptitude for learning new systems and processes
Service-oriented mindset and commitment to supporting the team
For further details, please contact Wilfred Yu or send across your details to wy@charlottefrank.com
Job Code: WY/44314
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