Calling all “Top Notch Office Admin/ Front of House” professionals from the Financial Services industry. Our esteemed client, a US Asset Management firm are urgently looking for a high calibre, polished administrator who is the face of the company.
RESPONSIBILITIES
Make sure external visitor comply with company COVID policy
Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately with a positive, helpful attitude. Supplying them with refreshments as they wait, and dealing with special requests from Guests
Answering, screening, and forwarding phone calls in a timely and professional manner, and routing calls as necessary
Provide basic and accurate information in-person and via phone/email
Managing conference rooms and/or meeting space, and workrooms
Make sure all gym and wellness program trainers/consultant comply with company COVID policy
Managing and updating booking systems
Managing shower rooms
Ensure reception and pantry areas are tidy and presentable, with all necessary stationery and material.
Receiving, sorting, and distributing daily mail/deliveries
Ordering office supplies and keep inventory of stock
Assisting teams in printing and binding presentation books
Assisting with a variety of administrative task including filing, photocopying, scanning, and making travel plans
REQUIREMENTS
Proven work experience as a Receptionist, Front Office Representative, or similar role
Proficiency in Microsoft Office Suite
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organisational skills
Multitasking and time-management skills, with the ability to prioritise tasks
Customer service attitude
Job Code: SHM/12234
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
Personal data collected will be used for recruitment purposes only
By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy
Please note that only shortlisted candidates will be contacted
