A leading British Hedge fund is seeking a top-notch and energetic, Native English Speaking, polished, customer-oriented Office Manager to oversee the day-to-day office operations and administration team. This is a unique opportunity to take on a blended role in an office with a great working culture. The ideal candidate will have come from Hospitality or managed a Private Members Club and be willing to roll up their sleeves and confident with working autonomously and lead a team of 7, is a conduit to the business, very visible within the organization whilst juggling varying demands.
RESPONSIBILITIES
• Oversee day to day office operations
• Vendor Management, contract renewal, landlord liaison, budget control
• Meticulous maintenance and upkeep of office with attention to the tiniest of detail.
• Strong Team leadership experience with focus to operations team (i.e. Housekeeping (3), Front of House (2), and Pantry Managers (2))
• Handle travel arrangements and itinerary scheduling
• Handle office administration functions
• Lead and plan annual office events
• Oversee and maintain high quality of food and beverage providers provided by the organization
• Demonstrate optimism, high EQ, creativity, and strong interpersonal skills.
• Prepare payment instructions, reimbursement claim forms and consolidate invoices and cheques for external accountant to prepare monthly account reports
• Support monitoring and handle filings for regulatory compliance
• Prepare, update, and format marketing materials
• Maintain the filing system and contact database
• Be the main point of contact with the IT service provider on any support related services
• Responsible for replenishment of office and pantry supplies and general maintenance of the office
• Handle administration of employee insurance, health insurance, and working visa renewals
• Participate in ad-hoc projects as assigned
REQUIREMENTS
• Bachelor’s degree or equivalent
• Minimum of 10 years’ experience in a similar role
• Preference for candidates with background in Hospitality, Private Member’s Club, Travel or Finance Sectors
• Ability to lead, mentor and training team of 7 in customer centric roles
• Exceptional communication skills and fluency in English, Cantonese &Mandarin
• Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
• Highly organised and able to prioritise, multi-task and deal with last minute changes
• Reliable and capable of working independently
• Proactive and positive natured, with ability to think on your feet and solve problems
EXCELLENT BENEFITS
• 25 days annual leave
• Full medical coverage to employee and immediate family
• Life Insurance coverage
• Fitness allowance
• Organization provides breakfast and lunch
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
Job Code: SM/12460
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