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Administrative Assistant (Recruitment, 18k)

Job Title: Administrative Assistant (Recruitment, 18k)
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: RC/11648
Contact Name: Ricolas Chan
Contact Email: rc@charlottefrank.com
Job Published: about 1 year ago

Job Description

A well-respected recruitment and executive search firm with a strong global presence is searching for an Administrative Assistant to join their growing team in Hong Kong.  The successful candidate will be personable, self-motivated and confident in their ability to manage the everyday running of a busy office environment.
 
 
Responsibilities: 
  • Support the office with all administration requirements and ensure it is run efficiently and smoothly
  • Organize the office layout and maintaining supplies of stationery, equipment and any additional needs
  • Negotiate and reviewing contracts with all vendors providing goods and services to the office
  • Format CVs
  • Arrange payment of invoices and expenses
  • Manage a busy calendar of meetings, events and arrange complex travel
  • Screen incoming calls and redirect calls to team
  • Prepare reports and presentations
  • Maintain files, records and correspondence for meetings
  • Ensure office is tidy and presentable
  • Maintain supplies of stationary, equipment and food items
 
 
Requirements:
  • Preferably degree qualified, with a minimum of 1 to 2 years’ experience of office administration/office support in a multi-national environment
  • Excellent English (both verbal and written), alongside Cantonese and Mandarin
  • 'Hands-on’ approach, highly organised with excellent attention to detail 
  • Calm, flexible personality, willing to get involved in a variety of duties
  • Good working knowledge of Microsoft Word, Excel and PowerPoint
  • Ability to prioritize workload and manage deadlines

For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc@charlottefrank.com

Job Code: RC/11648

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