Our client is a highly respected and long-established global investment management firm, and are currently seeking an up-and-coming and highly efficient Administrative/Team Secretary to support one of their Investment teamson a1 year contract role. This is a fantastic opportunity to work in a flexible but fast paced environment that will allow you to connect with industry leaders and professionals to further propel your career.
Responsibilities:
The role works closely with other EAs and the Office Manager.
Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences. Maintain team diaries and contacts.
Telephone answering is a priority – accurate and prompt messages and assistance.
Travel – book flights and accommodation for team, including knowledge and awareness of bankers, relevant client activities and travel policy guidelines.
Expenses – accurately complete expense reports for team members each month on a timely manner
Provide general administration tasks, source, and collate research information, news runs, and project materials as required.
Coordinate couriers and outgoing mail, distribute incoming mail.
General administration, including document production (Word) when required, ad hoc project work.
Event Planning – organizing client meetings and events alongside Event Manager
The role will require flexibility to support with coverage during lunch hours and other absences.
Build and maintain relationships with staff in offshore offices.
Assisting with project work when required.
Requirements:
5 years of corporate experience, ideally with an investment bank or within the financial services industry
Fluent English, Cantonese and Mandarin
Must be able to work proactively in a fast-paced and demanding environment and can prioritize a busy workload.
Highly organized with strong attention to detail and an ability to manage multiple tasks and deliver quality results.
Exhibit highest standards of professionalism and maturity and the ability to bring ideas and experience to tasks.
Excellent communication/interpersonal skills – able to interact at all levels.
Proactive, punctual, reliable and a team player, together with a willingness to help other members of the EA team.
Business acumen and financial awareness
Fast and accurate keyboard skills
Advanced Outlook skills required – for contacts maintenance and diary scheduling, including time zones.
Advanced skills in Word including mail merge and long, complex documents.
Intermediate Excel skills for general reporting and register maintenance.
Good technology skills – able to manage firmwide technology platform; and clients database system @Salesforce etc.Job
For further information, please kindly contact Shaleena Mulchandani or email your details across tosm@charlottefrank.com
Code:SM/12451
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Please note that only shortlisted candidates will be contacted.
