Administrative Assistant

​Our client is a highly respected and long-established global investment management firm with an impressive track record and stable team. They are now seeking a top notch, up-and-coming, and highly efficient Administrative/Team Assistant to support one of their investment teams, reporting into the Executive Assistant. This is a fantastic opportunity that will allow you to connect with industry leaders and professionals to further propel your career.

RESPONSIBILITIES

·       Scheduling heavy travel arrangements and preparing detailed itineraries as needed;

·       Answering, screening and managing incoming phone calls, faxes and mail from executive level clients;

·       Maintaining calendars and scheduling meetings, conference calls and events;

·       Performing research via the internet and subscription-based research portals as requested;

·       Reviewing, preparing and managing expense reports;

·       Managing incoming invoices;

·       Maintaining contact databases;

·       Processing correspondence and letters;

·       Translating documents from English into Chinese and vice versa;

·       Reviewing, tracking and maintaining documents; following-up to obtain information as necessary;

·       Developing and maintaining the filing system;

·       Performing other administrative duties as needed, such as faxing, copying and ordering supplies; and

·       Ad hoc duties as required.

REQUIREMENTS

• Minimum 6 years relevant experience, some experience supporting executive/senior management within a financial services firm;

• Outstanding follow-up and organizational skills with a strong attention to detail;

• Proven experience utilizing internet resources;

• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks;

• Strong working knowledge of Microsoft office applications including Excel, Word, PowerPoint and Outlook;

• Mandarin and English Language fluency is necessary;

• Exceptional verbal, written and interpersonal communication skills;

• Strong track record in managing multiple projects with a proven ability to prioritize;

• Versatility to pick up support activity across different departments and locations;

• Self-starter with a proven ability to take initiative;

• Team-oriented with strong integrity and professionalism; and

• An ability to handle highly confidential situations with professionalism and tact.

Job Code: HC/12118

For further information, please kindly contact Tanya Knott or email your details across to tk@charlottefrank.com

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Please note that only shortlisted candidates will be contacted