A leading luxury brand is looking for a Business Support Executive to join one of their teams in Hong Kong. The successful candidate will be highly-organised, energetic, personable, and have the ability to hit the ground running in a fast-paced environment.
Responsibilities:
- Organise meetings, including preparing of agenda with summary of main discussion points, chairing the meeting, preparing minutes and summaries of meetings with action points for members of team
- Company filing, including organising and updating of all internal folders, policies and procedures
- Payment and filing of invoices and reconciliation of fees received and submit approved invoices to Finance department and ensure payments are reimbursed in a timely manner
- Proactively improving business processes, documentation and systems
- Build relationships with vendors, external business partners, and contractors
- Maintain close communication with the team and giving recommendation to streamline current work process to achieve higher efficiency
- Provide support on budget, variance analysis using analytical software
- Be familiar with the budget allocation process and guidelines; support senior executives to generate budget, reports, and annual budget preparation
- Manage a busy calendar of meetings, events and arrange complex international travel
Requirements:
- University graduate in business, finance, economics or a related discipline; with a minimum of 8 years’ experience of office administration/office support
- Excellent command of English, Cantonese, and Mandarin
- Be a strong and positive team player
- Able to think outside the box and propose new ideas
- Superb interpersonal skills to deal with people at all levels
- Able to forge new and more efficient ways of working, developing new procedures where relevant
- Confident to push back in order to free up time and decision making for the senior executives
- Extremely organised with great focus on details
- Proficiency in MS Office, Word, Excel and Chinese Word Processing
For further details please contact Ricolas Chan at +852 2526 8116 or send us your details to rc(at)charlottefrank.com
Job Code: RC/11173
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