A well-respected investment management firm is searching for an outstanding Office Manager to help run the day-to-day operations and provide secretarial support to the Investment Team. The ideal candidate will be hands-on and willing to roll up their sleeves in this fast-paced and ever changing environment. Excellent opportunity to be part of a growing business and fun working culture!
Responsibilities:
Responsible for all general office management and processes by ensuring day-to-day operations and procedures are running smoothly and appropriately
Maintain good relationships with various vendors and negotiate contract terms and service level agreements
Manage various administrative systems, such as systems for client database, client account reports, invoices, expenses etc.
Organize and maintain a good filing system for any administrative paperwork
Manage and coordinate meeting room bookings and ensure the rooms are well maintained with any necessary equipment
Arrange mail and courier services
Monitor and order stationery and pantry supplies; handle office equipment repair and maintenance
Provide overall administrative and secretarial support to the Investment Team
Manage a busy calendar of meetings and frequent international travel itineraries and arrangements
Ensure the team are adequately prepared for any meetings, business trips or other engagements
Handle any ad hoc projects as assigned
Requirements:
Degree qualified
Minimum of 8 years or above experience in office administration, preferably within insurance or financial services
Excellent communication skills – verbal, written, interpersonal and presentational
Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Ability to work in a fast-paced environment, multitask and prioritise workload
Highly organized with strong attention to detail
Proactive with outstanding problem-solving skills
For further details please contact Tanya Knott at + 852 9689 9237 or send us your details to tk@charlottefrank.com
Job Code: TK/11974
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