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Executive Assistant – Buy Side Firm

Job Title: Executive Assistant – Buy Side Firm
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11776
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: 8 months ago

Job Description

One of the world’s largest and most respected investment management firms with an impressive track record is currently undergoing expansion in their Hong Kong office. They are now seeking a top calibre and highly proactive Executive Assistant to support two key leaders in their business. This is an exceptional opportunity for an outstanding candidate whom is passionate about delivery and exceeding expectations. The ideal candidate will have excellent organizational and interpersonal skills and would have worked in a similar international and fast-paced environment.

 

Responsibilities:

  • Provide overall administrative and dedicated support to the Head of Real Estate and other investment professionals

  • Respond and deal with external or internal telephone calls and queries in a professional manner and relay any messages to the team in a timely fashion

  • Manage an extremely busy calendar of meetings, conference calls, and complex and highly frequent international travel itineraries and arrangements

  • Proactive management to ensure the Head of Real Estate is fully updated on what is scheduled in the diary and adequately prepared for any meetings, business trips or other engagements with the appropriate documents/presentations

  • Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed

  • Handling of confidential documentation and correspondence as requested

  • Assist in the preparation and submission of expense claims and reimbursements

  • Liaise with international offices, clients, and external consultants

  • Manage any required bookings for the team i.e. restaurants reservations, taxi, couriers etc.

  • Perform ad-hoc duties as assigned

 

Requirements:

  • Minimum of 5 years' relevant experience in supporting senior management as a Secretary/Executive Assistant 

  • Preference for candidates with background in Financial Services, ideally in trading, banking or investing environment

  • Prior experience providing outstanding administrative support in fast-paced and international environments

  • Exceptional communication skills with fluency in English and Mandarin

  • Advanced knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)

  • Proactive and autonomous with the flexibility to adapt to ever-changing priorities and responsibilities

  • Ability to solve problems and think "outside of the box"

  • Strong organizational skills with ability to prioritise workload and meet with tight deadlines

  • Strong team player

 

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

 

Job Code: TK/11776

 

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