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Executive Assistant / Team Secretary

Job Title: Executive Assistant / Team Secretary
Contract Type: Permanent
Location: Hong Kong
Industry:
REF: TK/11633
Contact Name: Tanya Knott
Contact Email: tk@charlottefrank.com
Job Published: about 1 year ago

Job Description

Our client is an Asian based hedge fund with a phenomenal track record and outstanding backing. They are now seeking a top calibre and highly adaptable Executive Assistant/Team Secretary to assist a team of senior executives. You will be part of a friendly and collaborative team of administrative assistants.
 
Responsibilities:
  • Provide overall administrative and operational support to the Investment team
  • Manage an extremely busy calendar of meetings and complex and highly frequent travel itineraries and arrangements
  • Ensure the team members are adequately prepared for any meetings, business trips or other engagements 
  • Coordinate the preparation, proofreading and distribution of reports, agendas, presentations and other documents as needed
  • Organize and maintain a good filing system for any administrative paperwork 
  • Handling of confidential documentation and correspondence as requested
  • Assist in the preparation and submission of expense claims and reimbursements
  • Handle any other related duties as assigned by the Office Manager from time to time
 
Requirements:
  • Degree qualified
  • Proven work experience supporting senior level executives
  • Candidates MUST have prior working experience in financial institutions
  • Proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
  • Excellent command of English, Cantonese and Mandarin would be advantageous
  • Strong phone, email and in-person communication skills
  • Ability to work independently, prioritise workload and meet with tight deadlines
  • Strong team player and adaptable nature 
 
For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk@charlottefrank.com

Job Code: TK/11633

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