We are seeking a Administrative Assistant to support the office on tasks related to reception coverage, administration, operation, human resources and secretarial services.
Key Responsibilities:
Secretarial Services: Provide professional and timely secretarial support to attorneys and staff, including drafting memos, correspondence, and filings.
Meeting and Event Logistics: Coordinate and manage logistics for internal and external meetings and events, including arranging venues, catering, and audiovisual requirements.
Office Supplies & Snack Orders: Maintain inventory of office supplies, snacks, and refreshments, and coordinate procurement to ensure timely replenishment.
Data Entry: Accurately input and maintain data in various administrative systems and databases.
Law Society Assistance: Assist attorneys and staff in preparing materials and applications related to compliance with local law society or bar association requirements.
Reception Coverage Services: Provide front-desk support as needed, greeting clients and visitors with professionalism and warmth.
Administrative Support: Perform general office administrative duties, including filing, photocopying, scanning, and other ad hoc tasks.
Qualifications:
1-2 years of relevant experience preferably in legal/professional services industry
Highly proficient in written and spoken English and Mandarin
Strong team player with excellent communication and customer service skills
Strong attention to detail and highly organized
Pleasant, confident, approachable, proactive and professional
Flexibility to work varied hours as needed
For further details, please contact Wilfred Yu or send across your details to wy@charlottefrank.com
Job Code: WY/64468
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