About the role
A reputable Global Asset Management firm is searching for a resourceful and adaptable Executive Assistant to support their COO and oversee travel management for the team. The ideal candidate will be willing to roll up their sleeves and confident with working autonomously whilst juggling varying demands.
Key Responsibility:
Calendar management: Proactively manage complex calendars, prioritize appointments, resolve scheduling conflicts, and coordinate meetings across multiple stakeholders and time zones.
Email and communications: Draft, review, and manage executive correspondence and communications; triage emails and follow up on action items.
Meeting coordination: Prepare agendas, briefing materials, presentations, and minutes; ensure logistics, attendees, and technology are arranged; follow up on action items.
Travel and logistics: Arrange detailed travel itineraries, accommodations, visas, and ground transport; prepare expense reports and reconcile receipts.
Stakeholder liaison: Act as primary point of contact for internal and external stakeholders, maintaining professional relationships and facilitating cross-functional collaboration.
Project support: Assist with project management, research, and preparation of reports and presentations; track deadlines and deliverables.
Confidentiality and discretion: Handle sensitive information and confidential matters with the highest level of integrity.
Special projects: Support ad hoc initiatives, events, and executive priorities as needed.
Qualifications:
Bachelor’s degree or equivalent experience preferred.
3–7 years’ experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leaders.
Proven experience managing complex calendars and executive communications.
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom). Familiarity with calendar management tools and expense systems is a plus.
Skills and competencies:
Excellent written and verbal communication skills.
Strong organizational and time-management abilities with attention to detail.
Proactive, resourceful, and able to anticipate needs.
High level of professionalism, discretion, and confidentiality.
Ability to work under pressure, manage competing priorities, and meet tight deadlines.
Strong interpersonal skills and ability to build relationships across levels.
For further information, please kindly contact Shaleena Mulchandani or email your details across to sm@charlottefrank.com
Job Code: SM/66693
Personal data collected will be used for recruitment purposes only
By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policyhttps://www.charlottefrank.com/privacy-policy
Please note that only shortlisted candidates will be contacted
